Products | Inventory

The Inventory section in Orbit allows you to manage product stock levels, warehouse locations, and stock transfers between locations. This is where you can check how much stock is available, update quantities, create inventory locations, and move stock from one warehouse to another.

Inventory can be accessed from:

Products > Inventory

Inventory overview

The main Inventory page displays a list of products with their stock information.

For each product, you can view:

• Product — The product name and variant name.

• SKU — The product SKU, if one has been assigned.

• Location — The inventory location where the stock is held.

• Unavailable — Stock that cannot currently be sold or used.

• Committed — Stock already committed to existing orders.

• Available — Stock currently available to sell.

• On Hand — The total physical stock held at that location.

• Incoming — Stock expected to arrive or be transferred in.

The values shown help you understand the current stock position for each product.

Searching inventory

You can use the search bar at the top of the Inventory page to find specific products.

You can search by:

• Product name

• SKU

• Barcode

This is useful when you have a large product catalogue and need to quickly locate a specific item.

Filtering by location

The All locations dropdown allows you to filter the inventory list by a specific location.

For example, if you have a Main Warehouse and a Secondary Warehouse, you can select one location to only view stock held there.

Low stock filter

The Low stock ≤ 10 filter allows you to focus on products with low available stock.

This can help you quickly identify products that may need replenishing.

Sorting inventory

You can use the sort button to organise the inventory list.

This helps you prioritise products based on stock level or recent activity.

Updating stock quantities

Stock quantities can be updated directly from the Inventory table.

To update stock:

1. Go to Products > Inventory.

2. Find the product you want to update.

3. Edit the quantity in the Available or On Hand field.

4. Select the product checkbox.

5. Click Update quantities.

Once updated, the new inventory quantity will be saved against the product and location.

Viewing inventory history

Each inventory row has an actions menu.

To view the history of a product’s inventory:

1. Go to Products > Inventory.

2. Find the product.

3. Click the three-dot actions menu.

4. Select View history.

This can be used to review previous stock changes for the selected product.

Inventory Locations

Inventory locations are used to represent the places where your stock is stored. This could be a warehouse, shop, stockroom, fulfilment location, or any other physical stock location.

You can access locations from the Locations button on the Inventory page.

Viewing inventory locations

The Inventory Locations page shows your existing stock locations.

For each location, you can view:

• Name — The name of the inventory location.

• Address — The address or description of the location.

• Status — Shows whether the location is the default location.

• Created — The date the location was created.

• Actions — Options to edit or delete the location.

One location can be marked as the Default location.

Adding a new location

To create a new inventory location:

1. Go to Products > Inventory.

2. Click Locations.

3. Click Add Location.

4. Enter the location name.

5. Add an address if required.

6. Tick Set as default location if this should be your main/default location.

7. Click Create.

The new location will then appear in the Inventory Locations list.

Editing or deleting a location

On the Inventory Locations page, use the action icons next to each location.

You can:

• Click the pencil icon to edit a location.

• Click the bin icon to delete a location.

Be careful when deleting locations, especially if stock is already assigned to them.

Inventory Transfers

Inventory transfers allow you to move stock between locations.

This is useful when stock needs to be moved from one warehouse to another, or when you want to keep inventory levels balanced across multiple locations.

You can access transfers from the Transfers button on the Inventory page.

Viewing transfers

The Inventory Transfers page displays your existing transfers.

You can filter transfers by:

• Status

• Origin

• Destination

You can also search for transfers using the search box.

If no transfers have been created yet, Orbit will show a No transfers found message and provide an option to create your first transfer.

Creating a new transfer

To create an inventory transfer:

1. Go to Products > Inventory.

2. Click Transfers.

3. Click Add transfer or Create your first transfer.

4. Select the Origin Location.

5. Select the Destination Location.

6. Add the products you want to transfer.

7. Enter the transfer quantity.

8. Add notes if required.

9. Click Save as Draft or Save & Submit.

Origin and destination locations

When creating a transfer, you must select:

• Origin Location — The location the stock is being moved from.

• Destination Location — The location the stock is being moved to.

The origin location must have enough stock available for the transfer quantity.

Adding items to a transfer

The Items section allows you to choose which products should be included in the transfer.

You can search by:

• Product name

• SKU

• Barcode

Once a product is added, you can enter the quantity to transfer.

Saving a transfer

When creating a transfer, you have two options:

• Save as Draft — Saves the transfer without submitting it.

• Save & Submit — Saves and submits the transfer for processing.

Use notes if you need to add internal context, such as the reason for the transfer or any handling instructions.

Importing and exporting inventory

The Inventory page includes Import and Export options.

These can be used to manage inventory data in bulk.

1. Import

Use Import when you need to upload inventory data into Orbit.

This is useful for bulk stock updates or when setting up inventory for the first time.

2. Export

Use Export when you need to download inventory data from Orbit.

This can be useful for reporting, auditing, or making updates outside the system before re-importing.

Why Inventory is important

Inventory management helps you keep accurate stock records across your store. By keeping your inventory up to date, you can avoid overselling products, understand what stock is available, and manage stock across multiple locations or warehouses.

This is especially useful if you operate from more than one stock location, need to monitor low stock, or regularly move products between warehouses.

If you have any questions, please contact us at support@orbitcommerce.net